Category Archives: IT

Should I ban YM?

Received complaints from few HODs about staff spending too many times chatting & not performing as expected. Now….should I ban YM from my office network?

I think I want to do that eventhough I know they can still use meebo.

Some even stream music or radio. That use a lot of bandwidth.

What say you?

How to create a digital ID using Adobe Acrobat

I got a request to produce an online tutorial on the creation for digital ID using Adobe Acrobat & the ability to sign documents.

First of all I hope you guys know that what we are doing is to create a ‘digitized signature’ as compare to a digital signature. A true digital signature or ID requires no scribble on a paper. That’s the current trend & I assume the only official way to sign any legal document.

So here goes…

1. Make sure you already scanned your signature. Preferably using a black ink on a clean white paper. Scan hi-res, at least at 300 dpi. Save it to either in JPEG or PNG format. I prefer the later as it accomodate transparent background.

2. Open your Adobe Acrobat Professional. Not Adobe Reader OK!

3. Go to Advanced>Security Setting

4. Then click ‘Add ID”

5. Choose to create a new ID. If you already have the ID, just upload it here. Then click Next.

6. Then choose the first option….”New PKCS#12…”. Then click Next.

7. Then fill in the relevant details. Don’t forget the email address. Then click Next.

8. Then save the ID to someplace save. Create a password that you will remember!

9. That’s it you had just created a digital ID.

10. Now we have to create the ‘skin’ or appearance of the ID. So don’t close you Acrobat as yet.

11. Go to Edit>Preferences…

12. Under ‘Appearnces”, click “New”. Then click OK.

13. Give the appearance a name. Could be anything. Doesn’t have to be your name. For the graphic, select “Imported graphic” and browse the signature you have scanned.

14. Then un-check all items in “Configure Text”. Then click OK. That’s it. You have done. Now you can sign any PDF document using your Acobat Professional.

IT & The Change

I am working as an IT Manager in one health academic institution. I manage IT which include the hardware (the easiest part), the software (also easy) and the ‘peopleware’ (the most difficult part). People talk about IT. They talk about how ‘fast’ and how ‘big’ (maybe even how small) the computer they like & they want. They want the fastest processor, fastest internet connection, biggest RAM, biggest harddisk and biggest screen. All these because they are doing ‘critical’ works like entering students’ exam marks, browsing internet to look for research references (apart from reading Malaysiakini & Malaysia Today) and storing all exam questions. Oh yeah, please provide them the external half terrabytes external harddisk too….and 4GB flash drive. Easier to backup all the data. And surely everything should be free.

All these request are fair provided they make full use of those super fast computer & high spec machines. If fast internet is required, then please use email for communication. Use less paper. Don’t print every single thing in the internet. Convert them to PDF (yes! Adobe Acrobat is also given). And more importantly, try to learn how to use all those software & understand the power of internet (apart from reading rumours and political news or viewpoints)! To learn IT, you have to spend some of your time for it. One doesn’t have to know everything about IT. Not all need to know how to design a website. Not everyone need to learn programming or configuring a server. Just know applications that you are using. Microsoft Word for example, when moving to the next page, don’t press ENTER button! Use Page Break!

When IT Talks were conducted, only a handful of staff attended. Yeah, I know, patient will die if you leave them in the hospital unattended. I am a doctor too you know. But not able to attend even one single session from almost 10 sessions planned (for Adobe Acrobat) within one year is not acceptable. No? For me, it is just very clear, it is not important to attend the talk. One, because “I know how to use Adobe Acrobat already!” (“Yup…I know how to embed and use the digital signature, I know how to write & collate comments too…and of course I know the different between the quality of different PDF”. Yeah! Right!). Two, “I am busy”.

Sigh! Now my policy is not to educate people anymore. I don’t think I want to vigorously looking after the infrastructure or resources anymore. Give the department what they want even though the department never learn how to get the fund. It is easy when there is no computer. Just blame the university! Emmm…I’ll definitely do just that.